Serves as the District-level executive responsible for planning, implementation, and management of financial operations, procurement, risk management, and grants administration.
Provides executive direction and leadership over strategic and long-range planning, implementation, and management of the following financial and business functions:
Financial Planning and Management and Analysis: Budget development, implementation, and monitoring; financial and management analysis, accounting and cost accounting; cash flow planning and management; treasury, investments, banking, internal controls and compliance; modeling and forecasts of revenue and expenses; development and compliance with financial, regulatory, and operational performance standards and goals; review, oversight, and compliance of sponsored funding awards; policy advice and guidance to Board of Trustees, Chancellor, and administrative staff.
Procurement: The solicitation, evaluation, negotiation, preparation, and award of purchase orders and contracts for the acquisition of supplies, equipment, materials, and services including the evaluation of descriptive requirements, specifications and scope of work, determination of methods of source selection, strategic supplier sourcing, value analysis, pre-solicitation conferences, monitoring and documenting of vendor/contractor performance, and assisting in vendor/contractor dispute and resolution processes; and the management and disposition of surplus equipment, materials, and supplies.
Risk Management: The identification, evaluation, monitoring, and reduction/elimination of operational risk exposure throughout the District; development and implementation of risk prevention programs and initiatives designed to minimize the cost of claims through effective claims and litigation management;, structuring, negotiation, purchasing, and management of insurance policies including but not limited to Property & Casualty, D&O/EPLI/Fiduciary Liability, Earthquake, Cyber Liability, health benefits, etc.; coordination and maximized utilization of all insurance broker and insurance company services; management of claims and loss control activities; and development of effective metrics and reporting.
Grants Administration: Financial and business oversight of the District’s portfolio of grants and other sponsored funding projects; policy and procedure development, implementation, and coordination related to the financial and business execution of grants and/or sponsored projects awards; audits and risk assessment throughout the lifecycle of the grants and sponsored projects to ensure compliance with District, sponsor, and other applicable requirements related to fiscal and business management, reporting, and timelines; technical advice and guidance to faculty and others in understanding, interpreting, and applying award terms and conditions in a manner consistent with best financial, business, and administrative practices and sponsor policies and regulations; maintaining liaison with grant and sponsor representatives for the purposes of understanding expectations, requirements, and relevant laws and regulations.
Directs the development and implementation of a District-wide plan for business, financial, and grant management which focuses on best practices, cost savings and efficiencies, operational effectiveness, inter-college cooperation, and strategic excellence.
Provides policy recommendations, technical assistance, and timely information to the Board of Trustees, executive management, and others on business, financial and grant administration issues needing attention, evaluation, resolution, and decisions.
Direct the systematic collection and analysis of various types of data, including input, process, outcome, and satisfaction data to guide decisions and recommendations on business, fiscal, and grant administration matters.
Establishes, implements, and monitors short-range and long-range project goals, budgets, schedules, progress, and strategies.
Explores, assesses the feasibility, and implements information system technologies to support the business, financial management, and grant programs of the District.
Evaluates organizational structure, policies, and procedures and implements changes as needed; insures all elements of the operation are consistent with best practices and legal regulations.
Communicates business, finance and grant management related priorities to college presidents, individual departments, and program teams; keeps managers informed of their performance against budget and related benchmarks.
Represents and serves as the District’s advocate the District to business partners, including financial institutions, investors, regulatory agencies, auditors, public officials, and the public at large.
Continuously monitors federal and state legislation to assess the impact on business, financial, and grant administration operations; facilitates the development of responses, recommendations, and internal controls needed to ensure District-wide compliance.
Integrates operations and drives collaboration among District and college operational units engaged in business, financial, and grant management activities.
Serves as a member of the Chancellor’s executive cabinet; advises the Chancellor and other District executives on a wide range of business, finance, and grant administration matters that impact District and college planning and operations.
Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned responsibilities.
Directs, oversees, and evaluates the performance of the Division management and staff, college financial and grant managers, consultants, and contractors.
The Vice Chancellor of Finance and Business Services is the executive responsible for the executive oversight and management of District financial operations, procurement, risk management and grant administration and provides technical direction over related functions at the colleges.
The Chancellor is the chief executive officer of the District and is vested with the responsibility of providing educational, fiscal, and administrative leadership and ensuring the overall performance of the District in compliance with the strategic plan and policies as established by the Board of Trustees.
General direction is received from the Chancellor. General supervision is exercised over administrative, supervisory, professional, technical, and clerical staff assigned to functional areas of responsibility. Technical direction is exercised over personnel assigned to the colleges in the areas of assigned responsibility.
Principles, theories, and concepts of financial management and budgeting
Funding mechanisms and sources of funding for higher education
Principles, methods, techniques of accounting and cost accounting with an emphasis on governmental accounting
Principles, theories, and concepts of fund management, investment, and debt administration
Principles and practices of governmental procurement and contracting
Principles, concepts, and practices of risk management
Principles, concepts, and practices related to business insurance
Principles, concepts, and practices of grant development and administration
Local, State, and Federal laws and regulations pertinent to all functional areas of responsibility
Culture, structure, and decision-making processes in higher education
Organization, functions, and inter-relationships of operating units and programs of the District
Leadership and management skills
Principles of business management and public administration
Principles of human resources management and labor relations
Principles of public and community relations
Capabilities of computer systems and applications applicable to assigned areas of responsibility
Formulate a clear organizational vision and appropriate operational goals and objectives for the management of fiscal and grant programs and select business functions
Administer and direct assigned business, fiscal and grant operations in a manner that is data and principle driven, manages risk, insures compliance, and achieves institutional effectiveness
Facilitates the integration of enterprise risk management with other organizational planning and management activities
Support business needs and innovation in a diverse array of business and educational programs and activities through the use of information technology systems
Successfully navigate and thrive in a multi‐institution context through persuasion, consensus, and effective communication
Establish and implement a comprehensive program of reporting and communication
Develop and implement operating policies and procedures for assigned functional areas to insure institutional effectiveness and compliance with performance standards and goals
Anticipate conditions, plan ahead, and establish priorities; act independently and promptly to situations and events
Act independently and promptly to situations and events
Recognize the critical elements of problems, develop and evaluate data, and determine solutions
Evaluate program operations and personnel
Stimulate teamwork and promote cohesiveness to achieve branch and District goals
Prepare and present effective oral and written communications, presentations, and reports
Integrate technology into business decisions and operations
Maintain high levels of professional integrity, judgement, and commitment
Effectively communicate highly technical information concisely and in understandable terms
Foster trust and confidence; earn support from internal and external constituencies
Establish and maintain effective working relationships with industry representatives, officials of public and private organizations, internal stakeholder, and the public
Travel to offsite meetings and events
A Master’s degree from a recognized college or university preferably with a major in finance, economics, accounting, business administration, or related field.
Five years of recent, full-time, paid, professional-level experience in a senior management position with responsibility for corporate/entity-wide financial and business management and operations for an organization employing 500 or more employees. Experience with a public educational institution is highly desirable. Experience in grant development or administration is desirable.
A valid Class “C” California driver’s license must be obtained within 10 days of establishing residency in the State of California.
Travel to locations throughout the District is required.
- Medical and dental insurance and vision care plans are provided for employees and their dependents.
- A $50,000 life insurance policy is provided free of charge for each employee.
- New employees receive 12 full-pay days and 88 half-pay days of illness leave.
- At least 15 paid holidays per year.
- Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
- Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
- Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
- Employee Assistance Program
The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.
Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.
In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.