Position Summary

Essential Duties and Responsibilities

Strategic Planning of College-Wide Operations

• Serves on the President's Cabinet and provides input on the overall direction of the college system.
• Responsible for working with the President in leading and administering the college-wide strategic plan associated with accreditation, facilities/construction, cabinet/dean collaboration, budgeting, etc. This will include taking a leadership role in developing the college-wide Master Plan (i.e. educational, facilities, and technology).
• Responsible for working with the President to ensure the organizational structure and staffing effectively accomplishes the college's goals and objectives.
• Will serve as the President's primary consult with college, government, and or community leadership on strategic and operational matters pertaining to specific areas of institutional interest.
• Provides integrated policy analysis and strategic consultation to the President and senior college administration on major issues affecting the college.
• Interacts with senior college, industry, government, and community officials, and stakeholders in the representation and development of strategic program initiatives.
• Prepares and/or contributes to the preparation of reports, briefings, presentations, and responses on institutional and strategic issues, as appropriate.
• Coordinates special projects on behalf of the President, frequently involving senior administration of the college.
• Responsible for working with the President to coordinate legislative efforts by working with local, state, and federal government, including senators and house members, municipal leaders, foundations, civic groups, citizens, etc. to convey college goals, needed resources, etc.
• Responsible for communicating closely with ACCS legislative liaison to track happenings within the government that could affect the college.
• Establishes internal and external consensus and bring together divergent groups, building teams, and creating an environment that supports innovation and risk taking.
• Participates in college-wide financial matters including budgeting and fiscal management working collaboratively with the District CFO and College Business Office Manager
• Serves as contract administrator for college-wide commercial contracts.
• Analyzes situations accurately and suggest effective courses of action, meets schedules, and adheres to multiple deadlines and timelines.

• Keep abreast of all Federal, State and local personnel policies and procedures.
• Maintain completeness of all personnel files to ensure compliance with the requirements of the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC), the Alabama State Department of Education, and the State Examiners of Public Accounts.
• Monitor and determine, in conjunction with the Director of Accounting and Finance, employee eligibility for leave and benefits.
• Develop and update personnel forms.
• Coordinate and implement position announcements with direction from the President.
• Disseminate to all employees’ revisions of policies and procedures as adopted by the President's Cabinet and/or ACCS that are pertinent to the College Employee Handbook.
• Keep updated on the Banner software changes related to Human Resources. Serve as liaison to Banner Data Systems computer programmers for the development and service of Personnel software.
• Supervise the development of planning statements to support the Strategic Planning Process of the College Human Resource services.
• Coordinate the annual revision of the Employee Handbook.
• Ensure all new, terminated, and resigned employees are updated through the Insurance Placement Portal (PEEHIP).
• Chair or serve upon all College committees as appointed.
• Monitor employment status of employees (i.e. temporary, probationary, leave of absences, FMLA, etc.).
• Complete and submit required personnel reports to college administration, the ACCS, and other state and federal agencies.
• Post all personnel services information on college web page.

• Work closely with the Director of Institutional Research and Effectiveness to insure data access, data integrity and data system resources.
• Work with the College-wide Director of Facilities and Security, ensuring the safety and security of students, faculty, and staff. Network surveillance camera systems, emergency notification systems and college infrastructure mapping etc.
• Ensure maximum availability and uptime for all College Systems and Resources: College Internet, Local Networks, Wide-Area Network, College Administrative System, Student Learning Management System and Distance Education System.
• Manage relationships with external vendors; coordinate and oversee contract work.
• Support and maintain the on-line instructional Student Learning Management System (CANVAS).
• Serve as liaison between information technology and other college departments.
• Insure the timely and accurate completion and submissions of local, state and federal reports as needed such as : DAX, ACHE, and IPEDS.
• Supervise and direct Information Technologies Technicians, Information Technologies Systems Administrator, and Network and DataCenter Administrator.
• Develop and administer training programs on internal applications and systems for Bevill State employees.
• Ensure maximum availability and uptime for all College Systems and Resources: College Internet, Local Networks, Wide-Area Network, College Administrative System, Student Learning Management System and Distance Education System.
• Continue professional development through professional organizations, seminars, webinars, and self-study to maintain and improve skills.
• Devise, implement, and test disaster recovery/business continuity mechanisms.

Qualifications

Application Procedures/Additional Information

• A completed online Bevill State Community College Application.
• Complete transcripts from every institution from which any collegiate credit has been earned. Transcripts must include conferred or awarded date.
• A resume.

It is the sole responsibility of the applicant to ensure his or her application packet is complete.

Before an offer of employment can be made to the selected candidate, the College will require written verification (on letterhead and signed by an appropriate authority) from current and previous employers confirming the required level of experience as stated in the "Qualifications" section.

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT BEVILL STATE (205-387-0511, ext. 5784).

ALL APPLICATION MATERIALS MUST BE SCANNED INTO NEOED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact: Human Resources Monday - Thursday 7:30 am - 5:30 pm Friday 7:30 am - 11:30 am 205-387-0511, ext. 5784.

WE DO NOT ACCEPT FAXED OR E-MAILED application materials. When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) 524-5627.