Associate Vice Chancellor for Finance
Job Description
Full Job Description
Job Title Associate Vice Chancellor for Finance Time Base 40 Hours/Week 12 Months/Year Compensation Salary Range: $182,055.-$210,065/annually - The maximum salary placement is Step 3 depending on experience. Position Type Management Department Financial Services/Budget (141) City Oakland State
CA Job Description Summary
This position reports directly to the Deputy Chancellor, and works collaboratively with the College Business Managers on fiscal matters.
Under the general direction of the Deputy Chancellor, the Associate Vice Chancellor for Finance is responsible for the administration and supervision of the District’s accounts payable and accounting services. The Associate Vice Chancellor monitors and directs the daily business and financial operations and is responsible for providing support for budget development and oversight of the execution of the annual final budget.
Under the general direction of the Deputy Chancellor, the Associate Vice Chancellor for Finance is responsible for the administration and supervision of the District’s accounts payable and accounting services. The Associate Vice Chancellor monitors and directs the daily business and financial operations and is responsible for providing support for budget development and oversight of the execution of the annual final budget.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Provides reports, statistical and financial data as required to provide budget status information and support in new budget preparation.
- Meets regularly with the college Business and Administrative Services Managers and makes recommendations on matters of budget development, implementation and administration.
- Plans for and directs accurate and appropriate compliance with all State, Federal and local laws,
- Board policies and regulations governing the financial operations of the district.
- Coordinates and directs the proper use of all Financial Services functions and insures the proper application of internal control processes.
- Plans, organizes, directs and participates in the design and implementation of improved fiscal procedures for the District.
- Provides leadership and assistance in the preparation and expenditures of the college’s annual operating budget.
- Coordinates the development of new computer applications and systems that affect the financial operations of the district.
- Directs the development and implementation of the District’s Chart of Accounts and insures that compliance and reporting requirements will be met.
- Directs the creation and production of financial reports
- Directs the development and maintenance of an on-going banking management plan.
- Supervises the operation of the District’s revolving cash fund and for making transfers between District funds maintained in the county treasury.
- Ensures the completion and filing of claims for various special projects.
- Represents the District at state and national meetings and conferences dealing with budget and financial services’ issues.
- Serves on state and regional budget and financial services committees, as well as District budgetrelated committees.
- Supervises the maintenance of records of expenditures, income and balances of all appropriations.
- Supervises and directs the accounting functions of the District and develops new procedures or accounting programs as needed, including the control and accounting for all funds in the District budget.
- Supervises and reviews the preparation of quarterly financial statements and year end closing.
- Responsible for providing information to independent auditors.
- Manages and supervises the Accounts Payable Unit to ensure accurate and timely payments.
- Performs other duties as assigned by the Deputy Chancellor for Finance.
- Performs other related duties as required.
Minimum Qualifications
1. Possession of a Bachelor’s Degree from an accredited college or university in business or finance with a major concentration in accounting.
2. Three (3) years of comprehensive and increasingly responsible management experience in business or finance administration or a related field.
3. Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (i.e., word processing, spreadsheet and database management software) including the Internet.
4. Commitment to participatory governance.
5. Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.
- A Master’s Degree from an accredited college or university in business, accounting or a related field, or a C.P.A. license.
- Knowledge of public finance and business administration.
- Evidence of the ability to work effectively as a team member with top level management.
- Evidence of a successful working relationship with managers, faculty, staff, students and members of the community.
- Effective communication and conflict resolution skills.
- Experience in, knowledge of or the ability to understand the following:
1. The relationship and interaction of a community college and various community special
interest groups.
2. The technicalities of budgeting and the relationship of finance to the District operation in a multi-campus district.
3. The Education Code and other State, Federal and local regulations as they apply to the
management of a college and its special programs.
Environmental Demands
Occasional work performed alone. Constant work around and with other people
Other Requirements
PHYSICAL ABILITIES
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Typical physical abilities for this position are:
- Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
- Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard.
- Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others
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