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Assistant to the Vice President
University of Maryland in College Park, Maryland
 
 
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Date Posted January 30, 2023
Category
Executive-Administrative Vice President
Employment Type Exempt Regular
Application Deadline Open until filled
 
 
 
 
 

Position Number:

100209

Title:

Assistant to the Vice President

Functional Title:

Assistant to the Vice President

Category Status:

33-Exempt Regular

Applicant Search Category:

Staff

University Authorized FTE:

1.000

Unit:

VPUR-VP University Relations

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol

The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University requires that students, faculty, and staff on the UMD campus be vaccinated against COVID-19. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.

Position Summary/Purpose of Position:

The Division of University Relations (UR) encompasses a variety of offices and departments whose shared mission is to advance the university’s goals through philanthropic fundraising and meaningful engagement with alumni and friends of the university as well as the greater community. The Office of the Vice President for University Relations (VPUR) seeks a highly motivated, organized, and detailed-oriented professional to become an integral member of our team.

The Assistant to the Vice President provides high-level executive administrative support to the VPUR and to the Assistant to the VP & Chief Administrative Officer (AVP-CAO). This role is responsible for strategic oversight of the VPUR’s day-to-day schedule and long-term calendar; preparing, and gathering from colleagues across the division and university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the VPUR with important internal and external stakeholders; completing (or distributing/tracking progress on) action items arising from the VPUR’s workflow; managing all logistics for the VPUR’s travel; directing routine office operations; and serving as an ambassador on behalf of the VPUR office, often as the first point of contact to multiple constituencies, including members of the President’s Cabinet and Deans, Trustees of the University of Maryland College Park Foundation (UMCPF), members of the University System of Maryland (USM) Board of Regents, as well as donors, volunteers and prospects that are the focus of UR’s advancement mission.

The Assistant to the Vice President is often responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the VPUR and AVP-CAO. They will develop familiarity and cultivate professional relationships with Trustees, Regents, donors and prospects as well as senior administrators at the university. This is essential to their responsibility for anticipating and troubleshooting routine and unique matters that arise.

As part of the VPUR office team, the Assistant to the Vice President will partner with colleagues to ensure the effectiveness and efficiency of complex routine operations across the UR division and with other high-value stakeholders on campus.

The ideal candidate will work autonomously and collaboratively; be adept at working in a flexible, dynamic, and high-stakes environment; and demonstrate excellent written, interpersonal, constituent relations, and time management skills.

This role requires an in-person presence in the office during the majority of core University business hours and access to a vehicle as needed for certain work-related tasks.

Minimum Qualifications:

Education:
Bachelor’s degree required.

Experience:
  • Minimum of 7 years of professional administrative experience.
  • Experience supporting one or more senior-level managers or experience handling complex scheduling for an executive leader.

Knowledge, Skills, and Abilities:
  • Maintaining a positive, professional, adaptable and solution-oriented demeanor while anticipating and troubleshooting routine and unique matters that arise in a high-volume, high-stakes environment.
  • Cultivating and sustaining collegial professional relationships with staff at all levels of the division and with internal and external stakeholders (campus leaders, donors, volunteers, alumni and public officials).
  • Prioritizing and satisfying competing needs and requirements of diverse interest groups (with time constraints in mind) and demonstrating a high level of problem-solving and decision-making skills.
  • Lending a high degree of professional judgment.
  • Navigating appropriate handling of highly sensitive and confidential information with appropriate discretion and tact.
  • Taking an amicable and assertive approach to channeling the VPUR’s time and bandwidth.
  • Collecting, compiling and organizing disparate data and information for deliverables produced for use by the VPUR
  • Demonstrating excellent written and verbal communication skills. with strong attention to detail and proficiency in proofreading and editing.
  • Strong skills in Microsoft Office Suite and Google applications, especially Google Calendar, Word/Docs, Excel/Sheets, and PowerPoint/Slides, with specific experience formatting attractive and effective documents and slides.

Preferences:

Preferences:
  • Preference for experience in higher education or advancement industries
  • Preference for knowledge of University, USM, and/or UMCP Foundation policies and procedures
  • Preference for familiarity with the University of Maryland financial systems, including KFS, Financial Edge, Workday, and Concur
  • Preference for familiarity with Ellucian Advance, Blackbaud Fundraiser Performance Management, Salesforce or similar customer relationship management (CRM) applications

Additional Information:

For best consideration, please apply by 02/20/2023.

Benefits offered: The University offers a comprehensive benefits package, including 22 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.

Candidates must have active and ongoing eligibility to work in the United States and for the University of Maryland, College Park. Please note that Visa sponsorship is not offered for this position.

Salary Range: low 80,000s- upper $90,000s.

Job Risks

Not Applicable to This Position

Physical Demands

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Ability to transport boxes or supplies as needed, hand deliver materials to locations on and off campus, and work occasional evenings and weekends as necessary for special events or other work-related activities. This requires the individual to have routine access to a personal vehicle.

Posting Date:

01/30/2023

Open Until Filled

Yes

Best Consideration Date

02/20/2023

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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